Financial data
This includes personal data that has been collected and processed for the purpose of maintaining a financial record (payment of tuition fees, accommodation fees, award of Hardship Fund etc). Most of this data will be held and processed in centrally managed corporate systems, however, some data will have been collected as a result of local activity within Schools and Services.
Data location
Loughborough University Student Information system (LUSI) and Agresso (owned by the Finance Office)
Disposal
Data to be managed centrally in corporate systems, as specified by Data Location. Where data is held locally, it is to be disposed of in line with the retention period, in the following ways:
Electronic copies: Deleted and double deleted from local locations.
Hard copies: Disposed of using the confidential waste process.
Financial data
Fields Data retention period
- Academic balance Promulgation of award
LUSI/Agresso - Full balance Promulgation of award
LUSI/Agresso - Student support number 99 Years
LUSI/Agresso - Casual payment data (Student ambassadors/invigilators) 6 years after date of transaction (Finance)
Finance and HR (Dashboard)
May include sensitive data (ill health - withdrawal/suspension notification)
Fields Data retention period
- Confirmation of attendance (issued to SLC) Current academic year
- Change of circumstances data (issued to SLC) Current academic year + 1 year
- US loan data Current academic year + 2 years (LUSI)
6 years after date of transaction (Finance)
Registry workspace - Scholarship data Promulgation of award + 1 year (LUSI)
6 years after date of transaction (Finance) - Sponsor details Promulgation of award (and then anonymised) (LUSI)
6 years after date of transaction (Finance)
May include sensitive data
Fields Data retention period
- Hardship fund/loan data Promulgation of award (LUSI)
6 years after date of transaction (Finance)
Registry/Student Support Workspace