Personal data - Successful applicants
This includes the personal data of those individuals that successfully applied to study at Loughborough University and accepted the offer of a place onto a programme of study delivered at the University. Most of the data will have been collected as part of the centrally managed application process, however, some data may be held as a result of local enquiries made to Schools and Services.
Data location
Loughborough University Student Information (LUSI) system
Disposal
Data to be managed centrally in corporate systems, as specified by Data Location. Where data is held locally, it is to be disposed of in line with the retention period, in the following ways:
Electronic copies: Deleted and double deleted from local locations.
Hard copies: Disposed of using the confidential waste process.
Personal / demographic data
Fields Data retention period
- Name(s) Completion of studies + 1 year
- DOB Completion of studies + 1 year
- Gender Completion of studies + 1 year
- Address (home) Completion of studies + 1 year
- Nationality Completion of studies + 1 year
- Immigration status Completion of studies + 1 year
Socio-economic data
Fields Data retention period
- Ethnicity Completion of studies + 1 year
- Free school meal status Completion of studies + 1 year
- Disability Completion of studies + 1 year
- Care leaver status Completion of studies + 1 year
Immigration data
Fields Data retention period
- Visa type Completion of studies + 1 year
- Visa expiry date Completion of studies + 1 year
- Passport number Completion of studies + 1 year
- Passport expiry date Completion of studies + 1 year
Academic record
Fields Data retention period
- Previous qualification data Completion of studies + 1 year
3rd Party data
Fields Data retention period
- Nominated contact End of application cycle
Personal data
Fields Data retention period
- Reference data Completion of studies + 1 year
Personal data (sensitive)
Fields Data retention period
- Criminal convictions Completion of studies + 1 year
Personal data (may include sensitive data)
Fields Data retention period
- Personal statement data Completion of studies + 1 year