ID cards

The University ID card provides evidence of membership of the University for staff, students and campus partners. It enables correct access to buildings on campus including the Library, and printing provision. It contains name, a unique ID number, a photograph and employment status; staff, visitor, student, campus partner. University cards are issued in strict accordance with University Policy. Cards are issued on the first day of employment or study and are valid for the duration of a contract.

More information can be found on the Brand, Digital and Creative Production website.

Replacement card request

Brand, Digital and Creative Production

Rules for appropriate digital photos for All ID Cards

Technical Requirements for the Digital Photo

Your photo must be:

clear and in focus
in colour (NOT black and white)
be approximately 300 pixels wide and 400 pixels tall, which is 4cm x 5cm (at a resolution of 200 pixels per inch)
be less than 4MB (megabyte) in size
have a file format of JPEG (.jpg extension) ONLY

What your digital photo must show

The digital photo must:

contain no other objects or people
be taken against a plain light-coloured background
be in clear contrast to the background
not have ‘red eye’
Include ONLY your head and shoulders

Appearance and Positioning Requirements

Your photo must:

be a recent photo of you
be facing forwards and looking straight at the camera (i.e. vertical, portrait)
have a plain expression and your mouth closed
have your eyes open and visible
not have hair in front of your eyes
not have a head covering (unless it’s for religious or medical reasons)
not have anything covering your face
not have any shadows on your face or behind you

Do not wear glasses in your photo unless you must do so. If you must wear glasses, they cannot be sunglasses or tinted glasses, and you must make sure your eyes are not covered by the frames or any glare, reflection or shadow.