Volunteers have the option to support either the Events Team or the Academic Registry. Details of expected jobs are as follows:

Team Loughborough – Academic Registry   

The Academic Registry Team need volunteers for the following roles:  

• Registration desk (in Holywell Conference Centre) – allocating students their seating cards and guest tickets. The registration desk opens two hours before each ceremony starts and will be staffed by a small team of people. We will have 8am-12pm and 12pm-4pm shifts each day.  

For each ceremony (usually at 10am, 1.45pm and 4pm each day), in the Sir David Wallace Sports Hall:  

• Hall Marshals – one team member to ensure that students leave their seats at the appropriate time and line up to cross the stage; one team member to ensure that the students then return to their seats; and one team member to issue certificates to the students once they have walked across the stage. 

• Platform Marshals – largely ceremonial roles, involving assisting with and joining the procession and guiding individuals to their seats of the stage. Each ceremony will also need a mace bearer, to carry the University mace.

• Fire Marshals – assisting students and guests to evacuate the Sir David Wallace Sports Hall in an orderly fashion should the need arise. Instructions will be provided via the health and safety video at the start of the ceremony and there will also be a guide on their seat in the hall.

Training will be provided for platform and hall marshal roles on Monday 15 July at 3pm, and you must be able to attend this if you haven’t helped with these roles previously.

These roles are limited, and we might not be able to accommodate everybody but will let you know whether we can offer you a role.

Team Loughborough – Events Team:

Roles with the Events Team will include and not limited to welcoming guests, providing directional support, helping queue management, supporting with ceremony/drinks reception logistics etc.

There are different shifts available to suit different work patterns:  

• 7.30am – 2pm  

• 8am-5.30pm  

• 2.30pm-6pm   

Depending on the role, there may be some flexibility with start/finish time, even if you can’t do a full shift. All staff working a shift will be entitled to drinks vouchers throughout the day. Any staff working full or longer days will be entitled to a free lunch voucher.

A team leader will be present in each area to support you throughout the shift and are on hand to answer any guest questions you’re unsure of. A full briefing document will also be provided in advance detailing what is expected of you and with all the key information needed.

The full schedule of ceremonies including dates and time can be found on the Loughborough University website.

Please check with your manager before volunteering. If you can help, please complete the staff volunteer form by Tuesday 2 July 2024.  If you have any questions, please contact the Events Team via email events@lboro.ac.uk.