Determining the type of work and rate of pay

Establishing the role and hourly rate

Casual worker hourly rate is based on the University pay scales. This is to ensure consistency and fairness in pay. 

The starting salary will normally be the lowest point on the pay scale for the grade. Any offers above the minimum must be justified with evidence and this will include previous experience and qualifications. Certain job types have been evaluated to include an enhancement such as a market supplement. 

Determining the appropriate rate for work

Casual workers must be paid the appropriate rate corresponding to specific tasks and key responsibilities they undertake.  This is to ensure that all employees receive equal pay for equal work.  

When determining the hourly rate consideration should be given to duties involved and the workers relevant skills and experience for the work required.  

Below is a list which has been designed to assist in deciding the grade and work match.

  • Assisting with bulk mailings (filling envelopes, bulk photocopying)
  • Student Ambassadors and Open Day Helpers
  • Catering and Hospitality roles
  • Cleaning roles
  • Class Test invigilation
  • Routine typing or data entry
  • Receiving, sorting and delivering mail
  • Making routine arrangements and bookings
  • Preparing of straightforward materials
  • Lifeguard
  • Customer Services Assistant
  • Security Operative
  • Exam Invigilator
  • Making telephone calls for fundraising/admissions initiatives 
  • Making and receiving telephone calls for fundraising/admissions initiatives and dealing with queries as they arise
  • Creating documents from a clear brief
  • Updating databases
  • General clerical and administrative duties
  • Reception work
  • Senior Customer Services Assistant
  • Senior Exam Invigilator
  • Fitness Instructor
  • IT Service desk Assistant
  • Conducting straightforward experiments, recording test results and reporting findings, analysing data and producing summaries and reports
    Higher level administrative duties 
  • Disability Mentor
  • Note-taking
  • Assistant Sports Coach
  • Duty Manager
  • Recreational Activity Instructor (plus market supplement attached)
  • Research Assistants. Any of the following duties include:
    • Assisting with the activities of a particular research project, such as conducting experiments and fieldwork
    • Conducting literature and database searches
    • Producing complex statistical and financial analysis
    • Maintaining departmental information and documentation
    • Maintaining website
  • Sports Massage Therapist
  • Sports Coach
  • Specialist Loughborough sports roles (Workshop delivery, Performance Lifestyle advisor, Swimming instructor)
  • Research Associate activities include:
    • Operating specialist equipment
    • Preparing project specifications
    • Developing research proposals
    • Writing up research for publication
  • Providing and disseminating specialist knowledge and advice
  • Develop processes, procedures or systems
  • Senior Sports Coach
  • Counsellor

If the duties listed do not adequately describe the responsibilities required of a casual worker, further analysis using the job families should be carried out. Please contact your HR representative for assistance or visit the Job Families page for more information. 

A casual contract is required if the rate is to be enhanced above the base of the grade to align with the salaried contract procedure.  This applies only in cases where a spot salary has been agreed to a designated role or where the role being recruited demands niche expertise.  

Spot salaries for job offers at spinal points above the base of the grade require sign off by the HR Business Partner to ensure there is equity in pay across similar roles.

Your first point contact is your school administrator or professional services who will initiate the advertisement and selection process.

After the successful candidate has been appointed, a casual contract request will need to be requested for Recruitment to produce the contract.

The Dashboard system will otherwise assume the base rate of the grade for a piece of work if a contract is not in place. The Dashboard system is set up to help you in paying the appropriate rate for types of casual work and will assume a payment at the base rate of the relevant grade. It will show the pay before holiday pay and London weighting (if the work is completed in London) is added.    

Useful links & information

Casual salary scales - August 2024
Job families
Casual recruitment main page