Family support at other times
Other Family Related Leave
The University recognises that there are many reasons why colleagues may need additional paid leave related to family circumstances. The list below gives examples of a variety of situations this leave can be used for (note that this is not an exhaustive list):
- Attending fertility treatment appointments;
- Attending pre-adoption match appointments;
- Phased return to work following extended family leave;
- Adapting to new family arrangements, such as becoming a step-parent
This policy aims to give managers greater ability to support and cater for the needs of their team. Managers are encouraged to discuss with colleagues (with the help of Human Resources (HR) if needed) and agree short term arrangements to support the need for Other Family Related Leave, whilst in addition giving consideration to the options available through the Flexibly Working Policy.
Time off for the purpose of this policy does not include an entitlement to pay. However, it is accepted that time off needs to be considered in the context of what is reasonable for the circumstances and paid leave under this policy will be subject to the line manager’s discretion.
Qualification and entitlement
The duration of the OFRL will be considered on a case by case basis, taking into account personal circumstances and operational requirements, following consultation with HR to ensure consistency is maintained across campus. Any OFRL in excess of two weeks must be agreed with the Director of Human Resources.
There is an expectation that other leave options will also be considered, such as using annual leave, flexitime and time off in lieu.
The ability to apply for Other Family Related Leave applies to all employees, regardless of length of service, including those on fixed-term and part-time contracts. It does not apply to individuals who are self-employed e.g. contractors, consultants or casual workers who are paid via the claims payroll.
Notification
Individuals should give notice as soon as reasonably possible of their wish to take any family related leave, providing a reason for the leave and an indication of the amount of leave they wish to receive.
Organisation/institution need
In line with the aims of the People Strategy, the University aims to support all staff in achieving a balance between work and home life. Requests for Other Family Related Leave will be considered in line with the above policy and balanced against the needs of the School or Professional Service.
Further support
In addition to ORFL, the University wants to support colleagues who are facing personal challenges, emotional stress, financial worries, bereavement, or simply need someone to talk to, there are services and people ready to help.
Our support network offers guidance, practical advice, wellbeing resources, and access to trained professionals who can provide confidential assistance.
No one has to face difficult situations alone, and reaching out for help is a positive first step towards finding stability, reassurance, and the right support for your needs.