Be a data custodian

You are responsible for knowing when the data you provide to AI services requires protection, ensuring its appropriate use and safeguarding as needed.

Do

  • Review privacy policies: Before using AI services, make sure you understand how your data will be utilised.
  • Understand privacy settings: Be aware of your choices, including the possibility of your information being reused or reviewed by AI company personnel.
  • Choose service types wisely: Recognise the difference between 'open' and 'private' services and decide accordingly.
  • Handle sensitive information with care: Exercise caution with data related to personal, sensitive, or intellectual matters, sharing only with proper authorisation.
  • Consider 'offline' models for privacy: If privacy is paramount, consider using offline AI models.
  • Adhere to existing policies: Remember that university and legal policies on data usage remain in effect when using AI services and must be followed.

Don't

  • Assume privacy is default: Check and adjust privacy settings as needed—default options may not be the most secure.
  • Provide non-public info to 'open' services: Avoid sharing information that isn’t publicly accessible with services that reuse data. If the data isn't meant for the public eye, it shouldn't be entered in 'Open' platforms.
  • Equate paid with private: Just because a service has a fee doesn't guarantee privacy. Always review and configure the privacy settings to your satisfaction, regardless of the service being paid or free.
  • Share sensitive data without understanding impacts: Do not give out information such as personal, sensitive or confidential details, unless necessary and secure.