Software as a Service (SaaS)
Considering purchasing new Software as a Service (SaaS) for your students or staff?
Introduction
The Software Risk Assessment process assesses and approves the use of SaaS systems.
Please note that this is not the Annual Computer Lab Software Request process which has been frozen for the 2024\25 academic year. For further details please see the news post Computer labs freeze 2024/25 academic year.
Do I need to complete a SaaS request?
The Definition of a SaaS page outlines the requirements for a SaaS, and when the assessment process is applicable.
This process is not aimed at individuals who are needing software for individual use - see Definition of a SaaS. However, it is your responsibility to review what University data you’re sharing within the software by using the Data Protection Impact Assessment (DPIA) Checklist.
How to submit a SaaS assessment request
The request form is the first stage of the Software Risk Assessment process (SRA). Before submitting your request, please read the checklist section below.
Requirements for all SaaS requests
Important: To submit a successful SaaS request, you must ensure that the following tasks have been completed. Please click on each task for more information:
- 1. Consider a review of your business processes
- 2. Check the current active SaaS list for similar solutions
- 3. Does the vendor/supplier support Multi-Factor Authentication and/or Single Sign On
- 4. Consider if you need to liaise with Procurement about the potential purchase of software
- 5. Additional details you will need before starting the SaaS request